time management Archives | The Glasshammer

Modern leadership demands more than managing time and tasks. It requires being a master of personal capacity, and this is a matter of leading yourself first and foremost so that you can effectively and organically lead others, projects, or communities. For women in leadership, particularly in high-stakes industries like finance or law, the ability to protect and expand energy is a decisive leadership skill.

Female leaders are disproportionately at risk for burnout due to both visible and invisible labor (balancing intense workloads with emotional awareness, organizational care, familial responsibilities, and relationships). According to Deloitte’s survey Women @ Work: A Global Outlook, more than half of women in leadership roles report feeling burned out and for many, their stress levels are increasingly growing. The message is glaringly obvious that time management is no longer enough. Sustainable performance and success requires a new approach: energy intelligence.

Rethinking the Capacity Equation

Capacity can be thought of as the dynamic relationship between what fuels and what depletes. While time is finite and we cannot create more of it, capacity is expandable, but only with intention. When leaders continuously expend more than they replenish, they move into cognitive fatigue, emotional depletion, and eventually, diminished impact.

Neuroscience has long shown that chronic stress impairs access to the prefrontal cortex, the part of the brain responsible for focus, empathy, and decision-making. When leaders operate in constant overdrive, they are quite literally functioning with less of their brain available. In a chronically stressed-out state of being, loss of resilience and cognitive rigidity are symptoms that may arise in response to the mental overload. The cost isn’t just personal, it ripples into the culture of teams and organizations because it derails your capacity to show up as your best self.

The Myth of Infinite Output

In our societal constructs, the path to success has been built on proving worth and value through unrelenting output. Yet this model is not sustainable and no longer necessary. The most effective leaders today aren’t those who give endlessly, but those who replenish strategically.

High-performing women who learn to manage their capacity shift from running on adrenaline and overcommitting to leading from alignment. They understand that clarity, creativity, and calm are not luxuries; they’re the foundation for performance that lasts let alone their own fulfillment.

Three Shifts to Expand Capacity

1. Move from time management to energy stewardship.

Traditional productivity frameworks focus on optimizing hours and hacks. But energy is made up of physical, emotional, mental, and spiritual well-being, and it’s what determines the quality of those hours. As Tony Schwartz and Catherine McCarthy argue in Harvard Business Review’s “Manage Your Energy, Not Your Time”, sustained performance comes from rhythmic renewal, not relentless effort. Intentionality is critical when it comes to designing each day around energetic pulls (demands on your energy) and extends (where you choose to give your energy).

Energy stewardship starts with awareness. We can regularly ask: Which activities energize me? Which consistently drain me? The answers reveal where to realign work, connections, and personal times toward what fuels vitality and effectiveness. Over time, prioritizing high-energy activities, such as creative endeavors, mentoring, and strategic thinking, creates greater output with less depletion.

2. Replace routines with intentional rituals.

Routines are autopilot behaviors done to check a box; rituals are conscious choices done to refuel. When leaders infuse intention into daily transitions like beginning the day, entering meetings, or closing the laptop, they create micro-moments of renewal.

Small rituals, like three deep breaths before a presentation, brewing coffee or tea in the present moment without a phone in hand, or a five-minute gratitude practice at the end of the day, reset the nervous system and sharpen focus. Rather than look at intentional pauses as inefficiencies where we could be doing something else, we need to see them as self-leadership strategies and energetic hygiene. They enable leaders to meet the next challenge with more presence and grounding instead of reactivity.

3. Shift from proving to preserving.

The instinct to prove competence, reliability, or capability is deeply ingrained, especially among women who’ve navigated demanding environments. Cultivating influence is about preservation through protecting the clarity, energy, and perspective that empowers leaders to operate at their highest level.

Preserving energy is not a retreat from ambition; it’s how ambition endures through inner alignment. Leaders who set boundaries, delegate strategically, and integrate rest model sustainable success for their teams. They demonstrate that resilience isn’t built in exhaustion, rather it’s built in recovery.

The New Leadership Power

Sustainable leadership is not about doing less, slowing down, or being less ambitious. Instead it’s about leading differently, and redefining power as the ability to remain centered, clear, and effective under pressure. When women leaders learn to manage their capacity, they not only elevate their own performance but also set a new cultural standard that well-being and excellence are not competing values.

The next era of leadership will not be defined by who can push the hardest, but by who can sustain the longest. Energy stewardship is not a personal wellness tactic, it’s a professional strategy and alignment is the future of leadership.

By: Erin Coupe is the author of I Can Fit That In and host of the podcast with the same name.

(Guest Contribution: The opinions and views of guest contributions are not necessarily those of theglasshammer.com)

There are many challenges to being a successful executive and managing your personal and professional responsibilities. With so much to focus on, trying to introduce a new habit into your routine can seem daunting.

Habit stacking is a life saver for executive women who want to improve their personal or professional lives without sacrificing the quality of what they currently achieve on a daily basis. It’s a low-stress way to supercharge their success without taking time away from other tasks.

What is Habit Stacking?

Everyone has habits, whether you realize you have them or not. Choosing to pour cereal before your milk, what you reach for first in the morning and how you travel to work are all habits.

Some habits are neutral and don’t impact your quality of life. Others, however, could contribute to your stress, fatigue and well-being.

Research shows that only half of people keep their New Year’s resolutions, showing how bad humans are at creating positive habits. Habit stacking is a way to hack that.

Habit stacking connects your desire to improve your organization habits, heath or leadership skills to a pattern you previously established. You get used to performing the task while doing the one you’re used to, and you form a new habit. You can create positive habits by consistently doing them simultaneously and in the same setting.

By connecting a new habit to an old one, your brain combines the two and the new behavior gets ingrained. Author S.J. Scott popularized “habit-stacking” in the professionally-backed book Habit Stacking: 97 Small Life Changes That Take Five Minutes or Less. Since then, it’s become a tool for people to accomplish their goals.

Here are five ways habit stacking can help busy executives.

1. It Increases Focus

When you habit stack, you can improve your ability to focus on essential tasks. It can be hard to complete the steps in your routine without your mind wandering to other things you must do. Habit stacking is a great way to incorporate mindfulness and meditation into your life, helping you focus on the present moment.

Introducing a new habit into your life can seem daunting. Since habit stacking connects the new task to another routine, it is easier to add to your life. Instead of stressing about not doing it, you can focus on how well you’re doing with the new habit and what you can improve. For example, if you want to start bullet journaling, you can do so while you wait for your morning coffee to brew.

2. You Can Better Commit to Your Goals

Habit stacking makes it much easier to commit to what you desire. Sliding things into your other habits instead of creating a separate one makes achieving your goals easier.

If you want to stay hydrated but forget to drink water, habit stacking can help. Stack drinking a glass of water as you check your email. Doing so will help you meet your hydration goals without interfering with other parts of your day.

3. It Helps You Stay Organized

As an executive, you know the organization is a must. However, staying consistently organized is easier said than done. Habit stacking can be an excellent tool for managing your office and being punctual for important meetings and events.

With habit stacking, you can condition your brain to put things where they need to go and adequately prepare for your activities. Putting your pens back in their drawer is easier when you stack it by shutting down your computer for the evening. You can put your files away when you walk out of your office for the evening. Stack the things you often forget with the things you don’t for success.

4. You Can Effectively Prioritize

If you want to change your priorities but get stuck in a negative routine, habit-stacking can help. Connect one of the positive habits to your negative ones. If you bite your nails to handle stress, you can stack it to get up and take a walk. Eventually, the nail biting habit could turn into taking a walk instead.

As an executive, it can be hard to juggle important tasks, but by stacking the most important ones with your routine, you can complete them with haste.

5. It Promotes Healthier Coping Mechanisms

Life gets stressful, especially with the responsibilities of managing a company. Stacking your habits can help you introduce positive coping mechanisms to reduce stress. For example, you could listen to a chapter of your favorite audiobook while prepping your lunch.

Self-care is a vital tool for everyone, especially when you have the responsibilities of being an executive. The industry still has inappropriate biases, making you work harder for success. Incorporating habits that aid your body and mind can help you feel less stress, reduce symptoms of mental illness and allow you to live a more peaceful life.

Using Habit Stacking to Supercharge Your Success

Habit stacking effectively adds healthy habits into your life that support your personal and professional growth. Connecting a current pattern with one you want to implement can start you on the path to success.

By: Beth Rush is the career and finance editor at Body+Mind. She has 5+ years of experience writing about the power of human design to reveal entrepreneurial potential and time management strategies. She also writes about using the emotion of awe to activate our leadership prowess. You can find her on Twitter @bodymindmag. Subscribe to Body+Mind for more posts by Beth Rush.

(Guest Contribution: The opinions and views of guest contributions are not necessarily those of theglasshammer.com).

Tag Archive for: time management

The Capacity Equation: How High-Performing Women Sustain Energy and Clarity