Guest contributed by Tracey Carr, Executive Coach and CEO of Mi Purpose
I don’t know about you but my life is mad, crazy, busy running a complex business and being the best single Mum that I can be while also taking care of my health, having fun and taking control of my financial destiny.None of us have time for wasting our lives on distractions and yet it is so easy to be distracted in this world of information overload and being constantly available through our devices.
It takes discipline to focus on important activity that takes you toward your goals instead of being distracted by everybody else’s demands.
Our research shows that less than 1 person in every 100 people knows what they want, and guess what, most people get just that – a destination they didn’t want or choose!
How do I choose my own destiny?
The simple answer: scheduling!
Or rather, the process of scheduling, which I like to call “Dump, Chunk and Do”; it’s a fairly simple 3 step process that requires about 10 to 20 minutes a day. Allow me to explain:
Step 1: Dump
As the saying goes, the one thing constant in life is change. Because of change, our priorities change; things that were once important and/or urgent get moved to the back-burner and other “nice to have” tasks suddenly pop into the forefront of our attention. Because of this, we need a system to make sure that we can keep track of all the tasks in our heads without losing them.
This is where Dumping comes into play. Having a capture list is like a traditional “to do” list, but it allows you to clear the mental space and focus those tasks and aha’s into an inventory. Having such an inventory of tasks can and will grow over time and can seem like a lot to manage. Luckily, there’s Step 2 that avoids the problem of long static task lists or desks covered in post-it-notes.
Step 2: Chunk
Chunking is the means by which we organize our task inventory. I prefer to place tasks into logical grouping or categories that way i find that can I focus on the various aspects of my personal and professional life in one place without the stress of having to remember where ‘that’ list or reminder is.
Step 3: Do
Once Chunked, identify those important/urgent tasks that need to get done immediately.
For each of your categories, prioritise your top 5 – 10 items/tasks and then schedule those tasks on the day that you want to do them. Chunk the colours together into groups so that you can focus on one category at a time rather than randomly flitting from one task to another. (you can do this on paper, through Microsoft Outlook, Google Calendar or my personal favorite is the one I developed myself : Mi Purpose
Why group colours together in my calendar system?
You will be more effective if you practice scheduling your energy as suggested. It takes a different kind of energy to work on finance than it does working on long term visions and goals. This also allows you to be flexible and save time and as you have now already categorised your tasks it should be easy.
For instance, imagine that you are planning a party or sporting event and you have Chunked some ideas into one of your categories and scheduled those “Do” tasks for next Wednesday in your calendar. As you think of other ideas for the event, you can simply refer to your calendar of Do tasks (use the colour coding wherever possible) and drop or add new tasks as needed.
This will give you peace of mind that you are in control, remaining spontaneous and safe in the knowledge that you will complete everything at the most efficient time by scheduling and controlling your own life.
The trick is align to your vision and goals to prioritise your work flow against the pressure of too many demands and that way you decide what matters most in your life!
In conjunction with Tracey Carr and Best Year Ever, The Glass Hammer readers are being invited to take advantage of this unique opportunity with a special one-time offer to get Mi Purpose FREE FOR LIFE for one small pledge during this 30-day campaign on Indiegogo
Tracey Carr is the Founder & CEO of Mi Purpose SAAS, Executive Coach, International Speaker and Mom to 3 girls